Website HQ Consultancy

Office Administrator

Location: Mohandessin (Hybrid)

About the Role

We’re looking for a dedicated, organized, and resourceful Office Administrator to play a key role in supporting our daily operations and driving efficiency across the company. You’ll be the backbone of our administrative flow — managing communication, coordinating financial activities, maintaining systems, and ensuring our office runs seamlessly.

Key Responsibilities

Administrative & Office Support

  • Manage daily office operations — calls, emails, meeting schedules, and correspondence.

  • Provide proactive administrative assistance to management and team members.

  • Oversee office upkeep, ensuring a well-organized and fully equipped workspace.

  • Coordinate with service providers for maintenance and repairs.

Client & Financial Coordination

  • Serve as the first point of contact for clients on administrative and financial matters.

  • Ensure professional, timely, and courteous communication.

  • Handle petty cash transactions and maintain accurate records.

  • Work with the Finance Manager to track, reconcile, and follow up on invoices.

  • Perform occasional off-site financial and administrative tasks (e.g., bank visits, supplier coordination).

Documentation & Data Management

  • Maintain organized, confidential filing systems (both digital and physical).

  • Ensure proper document accessibility, version control, and CRM updates.

Event & Meeting Logistics

  • Support internal and external meetings, events, and workshops.

  • Handle logistics, venue coordination, and preparation of materials.

  • Attend events or off-site activities with the team when required.

Presentations & Proposals

  • Assist in preparing presentations, reports, and proposals to support business development efforts.

Supplies & Vendor Management

  • Monitor office supplies and manage procurement needs.

  • Maintain up-to-date records of vendors and suppliers.

Qualifications

  • Bachelor’s degree in Business Administration or a related field.

  • 0–5 years of relevant experience.

  • Very good command of English (spoken and written).

  • Strong proficiency in Microsoft Office and online collaboration tools.

  • Strong numerical and organizational skills with attention to detail.

  • Knowledge of marketing or social media is a plus.

  • Excellent interpersonal, organizational, and communication skills.

  • Customer-focused with strong problem-solving abilities.

  • Fresh graduates and career break moms are warmly encouraged to apply.

Who You Are

  • Proactive, adaptable, and eager to take initiative.

  • Comfortable working with numbers, data, and financial details.

  • Able to anticipate needs, take ownership, and act without constant direction.

  • Flexible and comfortable working both in-office and off-site when needed.

  • Detail-oriented with strong multitasking skills.

  • A collaborative team player who values communication and continuous learning.

Why Join Us

At HQ Consultancy, we value our people and the contributions they make every day.
You’ll join a supportive and collaborative team where ideas are welcomed, and everyone works together to achieve shared goals. We believe in learning by doing, encouraging growth through hands-on experience, open communication, and teamwork. If you’re looking for a place where you can make a real contribution, develop your skills, and be part of a growing organization — this is the place for you.